Chemical Purchasing & Inventory Management System
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What is ChemTracker?
ChemTracker is a web-based software program created by Stanford University that tracks chemical containers and links them to important safety and regulatory information. The Morningside Heights Campus utilizes ChemTracker to make real-time chemical inventories available to laboratory personnel at no cost. Use ChemTracker to keep track of your chemicals, borrow from a colleague, and lookup important safety information.
Why do we have ChemTracker?
Columbia University has an obligation to meet regulatory requirements by maintaining an accurate chemical inventory. By implementing a chemical inventory management system, the burden on laboratory staff to maintain an accurate chemical inventory is greatly reduced.
How can ChemTracker benefit me?
You can search the chemical inventories of other research groups within the same building or department. Using the chemical inventory system to share infrequently used chemicals, or to redistribute surplus chemicals, can lead to significant cost savings for all research groups. The program also stores chemical safety information and connects to Columbia’s Safety Data Sheet software, ChemWatch.
Frequently Asked Questions by Campus:
Medical Center Campus
For information about chemical tracking at Columbia University Medical Center laboratories, please reach out to your Research Safety Specialist.
Morningside Heights Campus
How do I access ChemTracker?
Log in to your laboratory account here: https://columbiany.chemtracker.org/.
How do I setup an account?
To set up an account, send an email to firstname.lastname@example.org with your name, your UNI, your Principal Investigator (PI) name, and the laboratory building and room number(s). Optional but recommended information to include is your lab email alias and the laboratory telephone number. This information ensures your group is notified immediately when your orders arrive.
Where do I send hazardous chemicals for delivery?
Hazardous chemicals must be shipped to an EH&S Chemical Inventory Station at one of the campus loading docks. Please ensure the delivery address for the order is as follows:
Attn: PI Name (Lab Email)
Attn: PI Name (Lab Email)
Which chemicals are included?
The chemical inventory management system requires that all hazardous chemicals are delivered to the loading docks for processing. Hazardous chemicals are defined by meeting any of the following criteria:
How do I identify a hazardous chemical?
Vendor websites and online catalogs often supply the hazard information directly on the product page. If safety information appears on the product page, and one of the above hazard pictograms is present, then the chemical must be delivered to a loading dock for processing.
How will our hazardous chemicals get to our laboratory?
EH&S will process the hazardous chemicals within a few hours of arrival. EH&S will notify your laboratory when the hazardous chemicals are ready for pick up. Laboratory staff will pick up the hazardous chemicals from an easily accessible location on the loading dock.
What about other chemicals and supplies?
Chemicals and other supplies that do not meet the definition of a hazardous chemical can be delivered directly to your laboratory, and should not be sent to EH&S.
How do I dispose of chemicals?
Hazardous chemicals for disposal must be picked up by an EH&S Hazardous Materials Specialist; this includes stock bottles with any solid or liquid chemical contents still inside. Each laboratory is responsible for managing their hazardous waste properly by the Columbia 5 Ls. Each building has a service day when chemical waste is picked up. Submit your pick-up form here and the service schedule will appear on your confirmation page: http://vesta.cumc.columbia.edu/ehs/wastepickup/.
Where do I discard my empty chemical bottles?
Empty chemical bottles are discarded in the hallway yellow bins pictured above. This is also the process by which your inventory is updated to reflect chemical containers no longer in the laboratory.
How does ChemTracker influence recycling?
ChemTracker supports recycling. All of the empty chemical containers placed in the yellow bins go out for recycling. To reuse an empty chemical container in your lab for waste collection, check out our Insider’s Guide, or follow these two options:
1. Simply peel off the barcode and place it on the grid paper on top of the yellow bin to take it out of your PI’s inventory.
2. Take a photo of the barcode and email it with subject line “empty” to email@example.com
How do I get help using ChemTracker?
There is a detailed user guide available here https://chemtracker.org/wp-content/uploads/ct_training/vNew/CT4_combinedUG.pdf, but in general, using ChemTracker is as easy as using any search engine. You can search for chemicals by name or CAS number, and by owner (the PI), department, or location. If you have additional questions or would like an in-house tutorial, feel free to schedule this by contacting firstname.lastname@example.org.